Key Responsibilities:

• Managing daily purchasing activities; keeps up to date on the company's needs by checking inventory reports and order supplies in advance

• Have sufficient knowledge to know where to look for reliable, reasonably priced suppliers

• Source products and prepare and send out tenders/ RFQs to suppliers

• Regularly compare prices to secure best prices for goods/items required by the hotel

• Managing supplier relations and negotiating contracts, delivery arrangements, purchase orders etc

• In-charge of stock room and preparing and delivering required supplies to each department within the hotel (around 8 to 12 hours per week)

• Manage products and good in stock room on FIFO method

• Maintaining suppliers & products in inventory database and purchasing records

• Inspect received (delivered) items meet quality standards and required specifications

• Submit invoices to Finance in timely manner

• Prepared to go directly to suppliers to pick up essential items that cannot be delivered

• Perform adhoc data analysis required by management eg forecast demand based on sales data for next 4 weeks

• Help add value by working to improve purchasing systems and processes (SOPs)

Requirements

• Ideally 3-years hotel experience in purchasing and stock room / inventory management

• Previous experience using Inventory Management Software/ database e.g. Zoho / SAP etc

• Physically fit and able to lift and carry packages, shelving items and deliver requested items to internal departments

• Strong critical thinking and negotiation experience for purchasing

• Have experience in cost control and can demonstrate/ have track record in saving money

• Good planning and organizational skills

• Any experience of audit and fair value costing hotel experience highly desirable

• Some experience on imports and customs process will be good

• Data analysis skills to project and forecast inventory demand and other analysis

Computer Skills:

• Must be able to enter data into stock/ inventory management system accurately and timely

• Email, word processing (MS Word),

• Good spreadsheet skills (Excel - pivot tables, charts, formulas etc)

• Database knowledge is desirable